SmartExpenses

Automation

SmartExpenses deployment automation and AI tools eliminate the need for manual data entry, reduce time and increase expense claim accuracy.

AI-Receipt Scanning

Simply take a photograph of your receipt and SmartExpenses utilises AI to pre-populate your expense claim, extracting line items, translating foreign text, and converting to native currency, at time-stamped exchange rates.

Trip Assistant

Automatically calculate mileage, based on vehicle type (petrol, diesel or EV), leveraging Google Maps® *.

Load from Spreadsheets

Bulk-load mileage and expenses in one go using spreadsheet templates.

Entertainment

Employee details are pre-loaded and external guests can be added for specific categories (e.g. meals).

* Metered usage applies.

User Experience & Reporting

Mobile-First

Provides a single platform for viewing, submitting, and approving expenses, accessible via web and mobile applications. Brings award-winning, state-of-the-art, consumer-grade user experiences across all devices to your users.

Oracle Redwood

Built in Oracle Redwood, which provides a redesigned user experience for Oracle cloud applications, offering benefits like enhanced usability, improved accessibility, and a more intuitive interface, making it easier for users to interact with the software. Key features include personalized experiences, powerful search capabilities, and data visualizations. Redwood also aims to streamline workflows, improve collaboration, and support a responsive, mobile-friendly environment.

Branding & Presentation

Customisation options allow the interface to inherit your livery, so that the user experience is consistent with your corporate brand.

Global

Capable of operating in multiple currencies and languages, across all time-zones.

Reporting & Data Analytics

Comprehensive reporting capabilities for employees, managers, approvers, and finance professionals. Utilise analytics to forecast spending trends and optimize expense policies.

Integration

Fully Integrated with Oracle ERP

Runs alongside your existing iExpenses & Payables applications in Oracle E-Business Suite enabling a consumer-grade experience that leverages your existing policy configuration whilst adhering to your back-office business processes.

Corporate Cards

Submit claims from credit card statements with automatic categorisation of lines. Out-of-the-Box provision of integration services with most card providers.

Travel Providers

Pre-built integration to major travel operators enables users to generate flight and hotel claims, from itineraries issued by corporate travel providers. 

Smart Policy Enforcement

Embed proactive compliance to enforce policy. Allows for dynamic spend controls, with rules based on employee roles, projects, or categories. Certain vendors (e.g. gambling companies) can be automatically blocked, while others might trigger warnings for review.

Intelligent Fraud Detection

Uses AI machine learning to identify potential fraud and trigger escalation workflows, as well as recognise submission of duplicate receipts.

Deployment

Deployed inside your current cloud tenancy, or on premise data centres, alongside your ERP, on your existing network and infrastructure architecture.

Data Residency

All data remains within your existing ERP database in a single place without the need for data replication to other data stores.

Data Security & Role Based Access Control

Roles and responsibilities using the Oracle Role-Based Access Control model can be used to manage the application data and access. Lower-level data security configured within your ERP or custom row-level data security can also be leveraged for fine-grain data control. 

Integration to Third Parties

The solution is unique as has no requirements to integrate your ERP data to a third-party cloud provider or external system making it a compelling offering from an IT assurance and security perspective.

Accessibility

Conforms with the Web Content Accessibility Guidelines version 2.1 at the AA level (WCAG 2.1 AA), developed by the World Wide Web Consortium (W3C).

Attestation

Built on the latest industry techniques, our solution is compliant to ISO 27001 for information security, ISO 27701 for data privacy, and other standards like 9001 and 27017.